Select Super Batches from the main menu

Click Create New Super Batch

Configure Super Batch Details
Select: Period Start Date & Period End Date
Employees will automatically be added to the batch based on the selected dates.

Select Pay Schedule
Choose the pay schedule: (Weekly/Fortnightly/Monthly/Quarterly/Unscheduled)

Select Contribution Type
Choose the contribution type: All

Select Payruns
Payroo will display the available payruns within the selected period.
Link Payruns to the Super Batch. Review the listed payruns

Select the payruns to include in the super batch
Selected payruns will be linked directly to the super batch for:

This helps ensure:

Click Create to create the batch

Created Super Batch
​

Validate Super Batch
Click: Validate
Review Validation Warnings & Errors
Payroo will display any ( Warning messages/ Error messages)
That may affect the super batch submission.
​

​Warning Messages
Warning messages indicate items that should be reviewed, but may not prevent the batch from being submitted.
Examples may include: Unverified employee super details
​Important
Warning messages can generally be reviewed and ignored if confirmed as correct by the payroll administrator.
However, it is recommended to investigate all warnings before submission to minimise refund or rejection risks.
​
​Error Messages
Error messages indicate issues that must be corrected before the super batch can be submitted successfully.
Examples include:
Invalid USI/ Missing memeber number/ Invalid Super fund details/ Missing refund bank details.
​Important
Error messages cannot be ignored and require immediate attention.
The batch cannot be submitted until all blocking errors are resolved successfully.
​
​Notify Employees to Verify Super Details
If employee super details have not been verified, Payroo allows payroll administrators to send bulk verification notifications directly to employees.
Notify Employees
Payroo will automatically send email notifications to affected employees requesting them to:
Review their super fund details / Verify member numbers/ Confirm USI and super fund information / Update incorrect details where required.
​This helps reduce:
Validation Failures/ Rejected Contributions/Partial Refunds/ Incorrect Super Payments
​

Click Submit to Submit Super Batch
​

Select Payment Option
Choose your preferred payment method:
Direct Debit/ EFT/BPAY to finalise the submission.
​

​
​Payment Reference Details
Once submitted successfully:
-A payment reference screen will appear
-A confirmation email will be sent to the registered email address
​
The email will include:
- Payment reference details
- Submission details
- Batch confirmation information
​
The batch status will now update to: Submitted
​

​

Final Step: Complete Payment
If using: EFT orBPAY
You must now:
1. Log in to your internet banking portal
2. Complete the payment manually using the payment reference details

Open Filed Payrun

Inside the payrun, click Pay Super
This automatically creates the super batch linked to the payrun.
​

Create "Super Batch" screen that appears upon clicking "Pay Super"
​

Clicking "create" will direct you to the Super Batches screen, displaying the new batch ID and associated employees.
​

Validate the super batch
Review Contribution amounts
​

Submit Super Payment
Select payment method
Confirm submission
Important Notes
If using: EFT or BPAY
Manual payment completion through internet banking is still required.
​If Direct Debit is configured:
Beam may automatically process the payment from the nominated bank account.

Open Super Batches

Select the Batch ID to open full batch details.
​

Created
The super batch has been created successfully but has not yet been submitted.
At this stage you can still:
-Review employee contributions
-Validate employee details
-Edit batch information if required
​

Submitted
The super batch has been submitted successfully to Beam for processing.
At this stage:
-Payment reference details are generated
-Confirmation email is sent
-The batch is awaiting payment processing
If using: EFT or BPAY,
manual payment completion through internet banking is still required.
​

Payment
The payment has been received or is currently being processed.
This status confirms:
-Beam has received the payment request
-Payment processing has commenced
​
Processing times may vary depending on:
-Bank processing times
-Payment method selected
​

Uploading Contributions to Funds
Employee contribution details are now being uploaded and distributed to the selected employee super funds.
During this stage:
-Contribution data is validated by participating super funds
-Employee member details are verified
-Funds begin processing the contribution allocations
​

Distribution to All Funds
The super contributions have been successfully distributed to all employee super funds.
This confirms:
-Contributions have been transferred successfully
-Employee super funds have received the payment allocations
​

Success
The super batch has been completed successfully.
This status confirms:
-All contributions have been processed successfully
-No outstanding processing issues remain
​

Partial Refund
One or more employee contributions were refunded.
Common causes:
-Incorrect member number
-Invalid USI
-Closed super account
-Fund rejection
​
Recommended Action
-Correct employee details
-Reprocess the affected contribution
​

Cancelled
The super batch was cancelled, or payment was not completed successfully.
Possible reasons:
-Payment failure
-Manual cancellation
-Duplicate batch prevention
-Incomplete EFT/BPAY payment