Note: Prior to creating "Pay Runs", please create your employees.
Refer to How to add a new employee? for more information.
Step 1: Select "Pay Runs" from the main menu.
Step 2: Click on "Create New Pay Run"
Step 3: Select and enter "Pay Schedule", "Payment Date", "Period End Ons", and "Pay Run Template" & click on "Create" to create a "Pay Run".
Note: The "Period Starts On" date will automatically update depending on the chosen "Pay Schedule" and "Period Ends On" date.
Under "Pay Schedule" Select "Fortnightly", "Weekly", "Monthly", or "Quarterly" according to the pay period how often you pay your employees
Under "Pay Run Template" Select the "Empty pay run to manually add selected employees" option it will create a blank pay run to which you can add employees of your choice whereas the "Automatically add all active employees and default working hours" option will automatically list all your available and active employees to the pay run and "Copy All from Previous Payrun" option will copy your
previous "Filed/Submitted/Published" pay run values into your latest created pay run and the "Create Pay Runs from Timesheets" option will copy your pay runs from the timesheets.
3.1 Add Earnings:
Add, edit or delete the earnings of an employee from here. Add new "Hourly Earnings", mention "Notes" and edit "Hours", and "Base Rate" of an employee.
Note: "Permanent Ordinary Hours" & "Casual Ordinary Hours" are fixed for employees based on their "Employment Basis".
Click on "+" if you wish to add new earnings for the employee
Note: Create new "Earnings" by navigating yourself to Settings > Pay Items > Earnings.
"Edit Tax Components" such as "PAYG", "Medicare" & "Student Loan" by clicking on the "Taxes" field.
"Edit Super Components" such as "Super Guarantee", "Salary Sacrifice" & "Employer Contribution" by clicking on the "Super" field.
3.2 Pay / Deduct Leaves:
"Pay Annual & Personal Leave" should be enabled for the employee if you wish to pay for employee leaves. "Leaves" are only applicable for the "Full Time" or "Part-Time" "Employment Basis" of an employee.
Edit the "Units" & "Rate" of leaves and update the "Current" paid leaves and "Remaining" leave the balance of an employee. To "Pay Annual & Personal Leave" the units should be 1 or more than 1. To deduct "Leaves" for employees the units should have (-ve) values (-1 or more than -1). If you don't want to pay leaves to employees "Units" should be set to zero.
3.3 Add Allowances:
Add an Allowance to an employee by clicking on "+". Select an appropriate "Allowance" by clicking on the drop-down, mention "Notes", edit "Units" and "Amount" of an allowance.
Note: Create new or update "Allowances" by navigating yourself to Settings > Pay Items > Allowances.
3.4 Add Deductions:
Add a "Deduction" to an employee by clicking on " + ". Select an appropriate "Deduction" by clicking on the drop-down, mention "Notes", and "Amount" of a Deduction.
Note: Create new or update "Deductions" by navigating yourself to Settings > Pay Items > Deductions.
Step 4: Click on "Save" to update the changes.
Step 5: Click on "Publish" to complete the pay run & generate payslips.
Step 6: Click on "File Now" to File the pay run to ATO.
If you have any questions or feedback, please email us at support@payroo.com.au.